Executive - Sales (Event Operations)
Location: Mumbai
About Us
StayVista is India’s largest villa hospitality brand and has redefined group getaways. Our handpicked luxury villas are present in every famous holiday destination across the country. We curate unique experiences paired with top-notch hospitality, creating unforgettable stays. Here, you will be a part of our passionate team, dedicated to crafting exceptional getaways and curating one-of-a-kind homes. We are a close-knit tribe, united by a shared love for travel and on a mission to become the most loved hospitality brand in India.
Why Work With Us?
At StayVista, you're part of a community where your ideas and growth matter. We’re a fast-growing team that values continuous improvement. With our skill upgrade programs, you’ll keep learning and evolving, just like we do. And hey, when you’re ready for a break, our villa discounts make it easy to enjoy the luxury you help create.
Your Role
As an Executive at StayVista, you will be responsible for end-to-end event execution, vendor management, guest experience, last-minute event closures, revenue generation, and event inventory management. You will also coordinate with local vendors and multiple stakeholders to ensure seamless event delivery while managing multiple events simultaneously.
About You
- Scout, onboard, and maintain a strong network of local vendors across Karjat, Lonavala, and Alibaug for décor, entertainment, F&B, bartending, transportation, and event activities.
- Negotiate competitive vendor rates while ensuring service quality, reliability, and timely delivery.
- Manage end-to-end on-ground event execution, coordinating with vendors, property teams, guests, and internal stakeholders.
- Ensure events are delivered as per agreed scope, timelines, quality standards, and budgets while resolving last-minute challenges.
- Manage event allocation and execution during team members’ leave to ensure operational continuity.
- Conduct guest meet-and-greets, provide on-ground support, collect feedback, and coordinate improvements with internal teams and vendors.
- Drive last-minute event bookings, upselling, and cross-selling to generate incremental revenue and improve property utilization.
- Coordinate with the Sales team to convert on-ground event opportunities into confirmed bookings.
- Monitor and manage CAPEX and event inventory across regions, ensuring proper utilization, upkeep, movement, and availability.
- Maintain accurate inventory records and flag asset damage, shortages, maintenance, and replacement requirements.
- Monitor attendance, deployment, productivity, and utilization of event service vendors hired on payroll.
- Bring prior experience in event execution, event operations, hospitality, or vendor management, preferably with a strong local vendor network.
- Demonstrate strong coordination, negotiation, problem-solving, communication, and stakeholder management skills.
- Be willing to travel across Karjat, Lonavala, and Alibaug as required.
- This position includes tasks supporting Owner and Guest Management, as determined by organizational needs.
Bonus Points - These are non-essential, but a bonus if you have them!
- Strong existing network of local event vendors across Karjat, Lonavala, and Alibaug, with proven experience in event execution and last-minute booking closures
Key Metrics: What you will drive and achieve
- Vendor Scouting & Network Development
- On-Ground Event Execution & Vendor Management
- Event Allocation & Execution – Leave Coverage
- Guest Experience, Feedback & Meet & Greet
- Booking Closures & Revenue Generation
Our Core Values: Are you a CURATER?
- Curious: Here, your curiosity fuels innovation.
- User-Centric: You’ll anticipate the needs of all our stakeholders and exceed expectations.
- Resourceful: You’ll creatively optimise our resources with solutions that elevate experiences in unexpected ways.
- Aspire: Keep learning, keep growing—because we’re all about continuous improvement.
- Trust: Trust is our foundation. You’ll work in a transparent, reliable, and fair environment.
- Enjoy: We believe in having fun while building something extraordinary.
StayVista Spirit: Our Behavioral Competencies – How We Work Together
- Business Acumen: You grasp the basics of our company, customers, and services, always thinking ahead in your work. You’re mindful of costs and benefits, making smart decisions while learning from risks and mistakes.
- Change Management: You’re open to change, adjusting quickly to new information or challenges. Always eager to learn, you find creative ways to improve your work and seek feedback for growth.
- Leadership: You set clear goals, guide your team with energy, and take full responsibility for the work, ensuring others respect your leadership through action.
- Customer Centricity: You understand both internal and external customer needs and take ownership in addressing any service issues. You maintain clear communication and handle customer interactions with patience and respect.
- Teamwork: You collaborate well with others, respecting diverse opinions and always contributing positively to the team. You keep lines of communication open and share your thoughts without judgment.
- Result Orientation: You take responsibility for completing tasks and proactively tackle challenges to exceed expectations. You’re quick to spot issues and address them efficiently, making decisive decisions with resourcefulness.
- Planning and Organizing: You handle multiple priorities well, staying organized and focused. You ensure your work is thorough, accurate, and aligned with set processes to meet goals effectively.
- Communication: You communicate your ideas clearly, encourage dialogue, and ensure timely responses to your team, clients, and manager. You assert your views confidently and use multiple channels to share information effectively.
StayVista is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decisions based on race, colour, religion, caste, creed, nationality, age, sex, including pregnancy, childbirth, or related medical conditions, marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or any other characteristic protected under applicable laws.